Over 80% of data breaches go undetected in an organization, according to recent research. This is because more than 90% of IT security teams are not context-aware at the time of such incidents. Contextually aware data security systems need to provide an organization with critical user behaviour data. Unfortunately, this crucial aspect is missing from a number of contextually aware security solutions.
And while recording a data activity session offers some visibility into who is doing what and when at the time of accessing a shared data file or document, it is also vital to have session analysis data. This is because an analysis report provides an insight into user behaviour context when it comes to identifying the potential misuse of the document or data file.
The term context aware means that the IT security team must know how to treat events differently based on a specific user’s behaviour around the situation. For instance, a digital rights management system treats document retrieval differently if a permitted user is also seen to be active in remotely logging outside the office. Although these are low-risk activities when taken separately, it can be a hazard to share any piece of sensitive data with an individual outside the organization through cloud applications or screen sharing apps. DRM ensures document use is tightly controlled by allowing only access by certain users from specific locations.
Typical security systems rely on guidelines that stem from data threats that the IT security team is already aware of. Unfortunately, they are not based on the context in which user behaviour has taken place. A digital rights management system offers crucial user behaviour monitoring sessions, and as a context-aware data security solution, it carefully scrutinizes the user’s behaviour on the document or data file. Instead of depending on predefined black-and-white guidelines, user behaviour monitoring in a digital rights management system observes the context of how the user is going about the performance on the file, what they are doing, where and why.
Company servers host critical and sensitive data, which is why they must be protected even from privileged users and third-party contractors. In spite of privileged users gaining access to servers, it can be a dangerous precedent to provide them uncontrolled access across data files. Most security managers do not have a clue what actions have taken place when privileged users gain access to servers. More so, even organizations that have invested in log analysis technologies and data loss prevention tools are unaware of what users are doing with the data while they have been logged into the servers. This is because IT security managers do not have granular user activity data with traditional data security tools.
Basic DLP tools cannot analyse recordings of what the user has done with the information including no information on keystroke or mouse clicks, this blind spot can be a massive loophole in a business; privileged user surveillance. Such tools can only provide a false sense of security with an ample space left for privileged users to inadvertently or purposefully leak information or bring down data security in the organization.
And because privileged user threat is difficult to spot and can be evasive, most organizations are unaware of the problem let alone the solution. Numerous types of risks can arise when privileged users are at the heart of them. The key is to build a people-centric document security solution that can understand people-centric issues and the best way of mitigating them. For instance, with document DRM(digital rights management), you can log which document was accessed by whom, where and when, whether it was printed, etc.
Although there are numerous document security tools in the market, many of them are focused on only securing the data rather than on the people; this is where the problem gets fundamentally miscalculated. While most organizations invest in large security teams and expensive solutions, due to a lack of visibility and context into what privileged users are doing with the data, data and document security is still at risk.
In addition to training your employees, it is crucial to invest in the right document security solution that offers necessary visibility and context to discern the exact individual behind a data security incident; what was being done before, during and after the occurrence. Unfortunately, since data threats cannot be eliminated entirely, it is vital to instituting a realistic strategy, one that puts people at the heart of your document security solution.
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An easy-to-use document security solution that offers comprehensive features such as digital rights management can achieve close surveillance of privileged users on data files. Besides surveying and monitoring user access, you can also control specific features of document use such as editing, printing, copying amongst others to prevent the data file from being misused. Documents can also be set to automatically expire once their retention period has ended or instantly revoked if required. Regardless of it being a standalone system or seamlessly integrated with third-party applications, a document security system that employs digital rights management is a must for every organization to meet document security, data security, regulatory and compliance regulations.